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“Seasonal Sips 2013” The Chamber’s premier agri-tourism event A Wine, Beer, Spirits and food tasting showcasing the bounty of our region Thank you for agreeing to participate in the Chamber’s 9th annual “Seasonal Sips” event. This event was created to promote agriculture and tourism in the Windham Region. It is our way of making sure that both locals and visitors know what wonderful and creative spirits and food are available for them to enjoy in our community.
Once the form has been completed you may email us at firstname.lastname@example.org, or drop it off in person; or mail it to 1010 Main St Willimantic
o The event will be on Friday, November 1, 2013 from 5:30 pm until 7:30 pm.
o It will be held at the UConn Alumni Center, UConn, Storrs
o Each vendor is allowed only 2 staff at the event table as space is limited.
o This is a tasting only, no sales will be allowed. However, vendors may take orders to fulfill at a later date.
o Set-up will begin at 3:00 pm on Friday and must be complete by 5:00 pm.
o Breakdown of space can begin no earlier than 7:30 PM.
o Each vendor will need to provide their own ice and coolers.
o We will provide each vendor with an 8’ table and tablecloth. We also provide wine glasses, napkins and plastic plates and forks for our guests. Additional equipment and specialized serving cups or vessels must be provided by the vendor.
o The Chamber will provide a small table top sign for each vendor but you are welcome to bring your own signage to display at the event.
o Please be sure to include the beverages and food items you will be serving on the attached form so that we can properly represent your product in the program for the evening.
o A major part of this event is a basket raffle and silent auction. Each vendor is encouraged to donate an item to help promote their business. Please let us know if you are able to do so.
o The Chamber will send invitations to all Chamber members and community leaders. Promotional advertisements will be via newsprint and radio for the month preceding the event.
o The Chamber will design posters and flyers to promote the event that we ask each vendor to have available for the public at their place of business. We will also email each vendor with additional promotional materials for them to email to their customers or include in their social media campaigns.
o The Chamber will not be responsible for any losses or damages incurred at the event.
o The Chamber will be in charge of insuring admission only to people over 21 years of age.
o Vendors are responsible for being observant of appropriate alcohol consumption of guests at their table.
o Vendors will email to the Chamber their logo and a complete listing of beverages and food they will serve no later than the Wednesday before the event in order to be included in the program.
o There is no cost to be a vendor for this event.
o You must give us at least 48 hours notice for cancellations.
o Stipends may be available to help cover vendor’s food costs. Please call Diane at the Chamber.
o Vendors should bring marketing and promotional materials to give to guests. This event is created to promote your business. You should consider it an “expo” for food and beverages.
o Questions should be directed to Diane at the Chamber at 860-423-6389.
o The Chamber of Commerce will hold a valid liquor license and insurance for the event.